Ridecord or your spreadsheet plus WhatsApp
Many independent dispatchers work like this: an Excel or Google Sheets file, a WhatsApp chat per driver and an email folder full of rate cons. Here's what changes when you move it to Ridecord.
| When… | Excel and WhatsApp |  |
|---|---|---|
| A rate con comes in | You open the PDF and copy shipper, receiver, appointments and rate into a row. | Forward it by email or upload it, and the load builds itself. You review it. |
| You need to know where the driver is | You text or call, then wait for the reply among all your drivers' chats. | Ridecord asks on WhatsApp and the answer lands on the load. |
| You have to decide what to handle first | You figure it out, row by row and chat by chat. | The queue moves the at-risk load to the top. You can pin or snooze it. |
| You need the BOL or POD | You scroll the driver's chat for the photo among the week's messages. | The photos the driver sends are saved on the load, next to the rate con. |
| The driver waited hours at the receiver | You count the hours by hand and write the email to the broker. | It counts the hours from the BOL and prepares the claim. You send it. |
| The carrier asks how the month went | You build a summary by adding up the month's rows. | You send the month's PDF: loads, revenue, rate per mile, deadhead and detention collected. |
| An insurance policy or CDL is about to expire | You remember it yourself, or find out once it's expired. | You see what expires in the next 30 days and request the new document with a link. |
| A new broker offers you a load | You look them up on the FMCSA site, if you remember. | When you save the load, it checks them against official FMCSA data and warns you if something doesn't match. |
| You run several carriers | One sheet per carrier, or one with filters, and everyone's chats mixed together. | Each carrier with its own trucks, drivers and documents, on one board. |
| You check the cost | The sheet is free. The time it takes isn't. | From $99/month with 4 trucks. 30-day trial with no card. |
A rate con comes in
Excel and WhatsApp
You open the PDF and copy shipper, receiver, appointments and rate into a row.
Forward it by email or upload it, and the load builds itself. You review it.You need to know where the driver is
Excel and WhatsApp
You text or call, then wait for the reply among all your drivers' chats.
Ridecord asks on WhatsApp and the answer lands on the load.You have to decide what to handle first
Excel and WhatsApp
You figure it out, row by row and chat by chat.
The queue moves the at-risk load to the top. You can pin or snooze it.You need the BOL or POD
Excel and WhatsApp
You scroll the driver's chat for the photo among the week's messages.
The photos the driver sends are saved on the load, next to the rate con.The driver waited hours at the receiver
Excel and WhatsApp
You count the hours by hand and write the email to the broker.
It counts the hours from the BOL and prepares the claim. You send it.The carrier asks how the month went
Excel and WhatsApp
You build a summary by adding up the month's rows.
You send the month's PDF: loads, revenue, rate per mile, deadhead and detention collected.An insurance policy or CDL is about to expire
Excel and WhatsApp
You remember it yourself, or find out once it's expired.
You see what expires in the next 30 days and request the new document with a link.A new broker offers you a load
Excel and WhatsApp
You look them up on the FMCSA site, if you remember.
When you save the load, it checks them against official FMCSA data and warns you if something doesn't match.You run several carriers
Excel and WhatsApp
One sheet per carrier, or one with filters, and everyone's chats mixed together.
Each carrier with its own trucks, drivers and documents, on one board.You check the cost
Excel and WhatsApp
The sheet is free. The time it takes isn't.
From $99/month with 4 trucks. 30-day trial with no card.
When Excel is enough
With one carrier and a few trucks, a well-kept sheet works. Ridecord starts to pay off when your day goes to copying rate con details and asking each driver where they are.
Forward your next rate con and watch the load build itself.
Thirty days with your real carriers, drivers and brokers. If it doesn't work for you, you pay nothing.
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